Freezer Web Access is designed to fit your lab's existing workflow through its highly configurable and easy to manage set up and can mirror the unique process steps for each individual laboratory. Freezer Web Access can track all of your research, development and process scale-up data in a single data storage platform, provides an organized and time effective means of keeping inventory and tracking samples on a large scale, integrates sample storage and data storage on one easy-to-use format, minimizes confusion and increases overall efficiency. With a multifaceted approach, the program allows for inventory to be maintained based on specific user requirements.

Freezer Web Access is a user friendly program designed to assist researchers with establishing an efficient system for storing frozen biological samples. Freezer Web Access is built in a way that requires no IT-staff assistance for set up or use.

With Freezer Web Access storage of samples is simple and systematic. Virtual containers are created to match the configuration and dimensions of physical storage containers. Containers/freezers may be easily configured using a Quick Setup feature, new containers may be added based on the need to expand. Samples are entered into the program according to their physical arrangement in freezers. A Container Layout feature provides a visual representation of each container for ease of identifying occupied spaces versus vacant spaces. Entries may be made in a sample by sample manner or in batches (in cases where there are numerous identical samples). Detailed information pertaining to a sample is entered at the time of initial entry and may be easily edited when necessary. Freezer Web Access provides a platform whereby documents can be virtually attached to samples both individually and in batches.

Freezer Web Access provides the ability to track a sample from its point of origin to its final destination. Samples may be moved within the program corresponding with a physical transfer within or between containers. A removal log documents the destination of a sample, the reason for its shipment/removal outside of the system, and the personnel responsible for the removal. Freezer Web Access tracks the lineage of samples, particularly frozen cells. Daughter cells can be linked to parent cells and such relationships are clearly represented on a tree. Any movement of samples within the system is accompanied by transfer of information as detailed descriptions and uploaded files remain attached to the samples as they are moved from one location to another. A bar-coding system also makes it easy to monitor the movements of samples. Information can be exported and further distributed as the need arises.

Some of Freezer Web Access modules:

• Cell line groups and fields module:
  • manages all your sample data with unlimited number of custom-defined fields
  • stock or template cell line groups - reuse previously created cell line fields
  • drop down menu, radio buttons, check boxes, mandatory fields
  • customizable options to add or take away fields from cell line groups
  • view all cell line data that was included with the cell line: the passage number, the freezing media, the target family, the word/excel/images that were attached, etc.

• Cell lineage tracking module:
  • know where your batch came from
  • tracks the entire lineage while also indicating parent vs. daughter relationship
  • easily find remaining vials that are left from your batch
  • track history of used batches, view the information on the old batch and know what happened to it
  • attach a word, pdf and excel documents to batches and samples

• Freezer management module:
  • filled space and empty space, all consecutive spaces reports
  • find consecutive spaces for the vials
  • fill everything from one batch at once
  • consolidate and create more consecutively available spaces
  • move vials between different boxes and freezers

• Shipment, remove vials module:
  • ship vials of different cell lines together
  • specify different reasons of removal: shipped, removed for QC…etc.
  • produce a quick excel report indicating which vials were removed
  • ongoing and searchable history tracks all past actions: when and by whom the activity (removal) was performed
  • can be searched by week, month, etc.
  • search for a batch with barcode numbers range

• Barcoding and label printing module:
  • 2D barcode scanner integration
  • create a template to print the cell line name, the catalog number, the batch number and other fields along with customer logo
  • print a high volume of labels with customer specifications

Web based client/server Freezer Web Access architecture allows secure data access from anywhere with one-time installation
Multi-platform browser support for Windows, Mac, and Linux based computers
Full Unicode support
Operating-system and database agnostic
Freezer Web Access works with the industry-standards such as Microsoft SQL Server, Oracle, MySQL and PostgreSQL
Supports RESTful Web Services API for bi-directional integration

Freezer Web Access meets GLP and FDA Guidelines, including 21 CFR part 11 requirements: meets current regulatory and audit requirements by tracking every data change and requiring appropriate authentication to undertake any activity within the system.

Request and Download free Freezer Web Access demo.

Please contact us to discuss your laboratory data management strategy and learn how ATGC Labs has helped biotechnology companies like yours to reduce R&D cycle times while securely managing their laboratory data.